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Bid Number: 2019-028
Bid Title: Wastewater Master Plan Update
Category: Building Construction & Improvements
Status: Closed


Request for Proposals

RFP No. 2019 - 028

Wastewater Master Plan Update

City of Derby, Kansas

This document is a Request for Proposals.  It differs from a Request for Bids/Quotations in that the City is inviting proposals for professional services that are most advantageous to Derby, in Derby’s sole discretion.  This is not a bid/quotation meeting firm specifications for the lowest price, and as such, the lowest price proposed will not guarantee an award recommendation.  Competitive Sealed Proposals will be evaluated based upon criteria formulated around the most important features of the service, of which quality, references, availability or capability, may be overriding factors.

Proposal evaluation criteria will be used as standards by which to measure how well a proposer’s approach addresses Derby’s objectives and needs.  Criteria that will be considered in evaluating proposals are set forth in this RFP.  Derby will thoroughly review all proposals received and may conduct an interview process for top proposals and to further discuss services and pricing.  A proposer’s initial offer should therefore be based on the most favorable terms available from a price and technical standpoint.  Derby reserves the right to conduct discussion or negotiation with any proposer regarding any proposal Derby deems competitive.  Derby may also request best and final offers from any proposers and make an award or conduct negotiations thereafter.  Derby reserves the right to select and recommend for award the proposal which best meets its required objectives and needs, in the sole discretion of Derby.

Proposed pricing for services may be disclosed at a public meeting to receive and to file responses of this solicitation at the City of Derby Board of Bids and Contracts meeting.  Other information provided in your response will be considered proprietary and will not be divulged during the proposal review process unless otherwise required by law.  Because the services sought will require the expenditure of public funds, part or all of the successful proposal, as well as a resulting contract, will likely be public records within the meaning of the Kansas Open Records Act.  Prior to acceptance of a proposal, the information contained in each proposal will be used for evaluating the proposer’s ability to handle the scope of services and will not be shared with persons not involved in the evaluation of proposals unless otherwise required by law.

Questions regarding this document must be submitted in writing to Jason Bradshaw, Utilities Manager, at by 3:00 p.m. on October 8, 2019.  Questions of a substantive nature will be answered in writing as an addendum and posted on the Derby website at by 5:00 p.m. on October 10, 2019.  Proposals must be submitted by 12:00 pm (Noon) on October 24, 2019 for consideration.

Organizations preparing responses to this RFP, may schedule a tour of the existing WWTF by contacting Jason Bradshaw at or (316)788-0301.

Publication Date/Time:
9/12/2019 9:00 AM
Closing Date/Time:
10/24/2019 12:00 PM
Submittal Information:
City of Derby, 611 N Mulberry Rd., Derby, KS 67037
Contact Person:
Jason Bradshaw
Utilities Manager
Public Works, City of Derby
(316) 788-0301
Business Hours:
M-Th 7:30-5:30, F 7:30-1:00
Related Documents:

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